If you are a trade show booth exhibitor number, one on your top ten disaster list is you are at the show, and, your trade show booth is not there. There are several precautions that can be taken to avoid trade show booth shipping mishaps.

Correct Address

As elementary as it is, the first step to make sure that your trade show booth display goes where you want it to, double-check the address you are shipping to. It is very easy to write one when you mean seven or to transpose a number. Additionally, many time the advance address for trade show shipping is not the actual address of the show. Double check the address before shipping.

Verify With The Freight Company

Okay, you have the correct address but does the company you use for shipping have the correct information? Call, fax and email them the correct information.

Verify The Date

It may seem simple, but just because you made sure your freight company knows where to ship your trade show shipping crates, do they know when they have to at the show? Include that information in your email, fax and phone call. Make sure you give long advance notice to your freight shipper. If you are shipping LTL (Less than truckload) you will probably need more time so that your shipper can put a full load together to where you are shipping. This takes time, allow for it.

Use The Show’s Shipping Labels

To insure that trade show display shipping arrives where it should, when it should, use the shipping labels provided by the show. If the show has not provided a label be sure that you include the name of the show, your company name and show booth number and any special instructions on the shipping label

Track Your Shipment

Get your tracking information as soon as the carrier picks up your trade show shipping crates. Start tracking within a day or two of your shipment’s departure and track often. Then, if a problem occurs, you may have time to resolve it.

Keep It Simple

If your display is small take it with you. Or, if your company has an office in the city of the show’s venue ship it there.

Use Specially Designed Shipping Material

Shipping is hard on displays, with many bumps and lots of vibration for it to contend with. Use appropriate trade show shipping cases and bubble wrap to reduce any disturbance to your display.

Seek Help – Not Blame

In the event you discover your trade show booth shipping will be late, ask for help. Blaming anyone or everyone is not going to solve the problem. Enlisting the help of the show’s personnel, exhibit hall staff, employees of your own and your shipper may solve your problem.

Plan B

Have a Plan B – in case something awful happens to your display, such as its destruction or not arriving, have a company sign and table cover with you in case of an emergency.

By following these tips you have done all that you can to make sure that your trade show display shipping goes smoothly.

Trade shows can be a very important part of your business, and the profits that result can easily outweigh any costs, but only if the exhibit shipping company is capable of moving your displays without incident. Shipping insurance will only cover the cost of the items, not the money lost by not having the items to display. Broken and missing parts can be a nightmare, so it is extremely important to choose a reputable, reliable exhibit shipping company.

Many other trade show attendees will happily offer their advice on who to use for exhibit shipping. Ask around at the trade shows you plan to attend. See if there is any one company that stands out as being one that a lot of people seem to use. If you find one, jump on it. Even if they charge a little more than average, it will probably be worth it in the long run. For one thing, that particular company will obviously know the ins and outs of delivering exhibits to the places you plan to be. Not only that, but they know that if they mess up your display, you are going to tell everyone else about it, which would be devastating for their business if they deal with multiple people on that trade circuit. The company will also be extra motivated to be there on time considering they will likely be transporting more than just your items.

Once you have an idea of which shipping company you want to use, there are a few things you should check before setting appointments. For one thing, check on the company’s communication ability. They should have 24/7 phone support and GPS tracking, at the very minimum. Be sure that when they pick up your items, that they label everything. Tracking does no good if your exhibit is either not labeled, or labeled incorrectly. Be sure to plan for delivery as early as possible. There is no advantage to getting everything there “just in time”, and plenty of additional risk of part or all of your display arriving late.

It doesn?t matter how amazing your trade show booth is if it never gets to the convention center. There exist more than 2500 trade shows in the U.S. each year, so it comes as no surprise that businesses have been formed to service every part of trade show attendance and display. One of the most highly competitive services, is trade show shipping.

Custom displays are usually pricey, and require special handling. The equipment that needs to be shipped is frequently frail and packed in several separate boxes. A trade show logistics provider has the resources to get the entire exhibit where it needs to be, in great shape and on time.

When embarking on a trade show tour proper planning is of the upmost importance. Know which service you will use, and how your objects will be packed. Shipping an exhibit is far more complicated than sending a box of parts to a customer. As a result of the special nature of exhibit materials, normal boxes or crates are rarely the most appropriate type container to use. Instead, consider using trade show shipping containers.

Many robust cases designed specifically for the materials employed in trade show exhibits. Fiberglass cases are particularly resistant to weather and abuse. They are available with dividers, keyboard shelves and other elements usually used in a booth. Custom cases are sometimes designed to store special equipment. This decreases the likelihood that an essential part of your exhibit will be broken.

Consider adorning your containers with either your company’s corporate logo or company colors. This not only makes them more identifiable, but also serves as free marketing for your company. Details like this make a significant statement. When it is time to decide on a company to provide your trade show shipping services, first ask whether the event host has a preferred provider that can offer a substantial discount . Use your contacts with industry organizations and other companies to get referrals. Internet listings should also provide you with a beginning point in your search. Rush transportation is always costly, so allow plenty of time for this.

To make your final choice, find out the specific services the shipper will provide, what form of packing and shipping system is employed to protect your material from shaking, shock and other risks, as well as how the shipment will be tracked. Ask for references, and what experience the carrier has with the trade show location. The carrier should also provide a written price quote for your exact circumstances.

Upon completion of the expo, always adhere to event rules on how to have your exhibit transported to your shipping carrier. Everything must be packed and properly labeled. Any items that are left behind will be ?forced?, meaning the event contractor will put the items into storage until arrangements are made for their return. This can add significantly to your trade show shipping budget.

Trade shows are an opportunity for your business to introduce new products and get new customers. The correct shipping service can help you stay focused on those tasks, instead of worrying about whether your samples will be at your exhibit when you need them.

It is safe to say that most companies strive to create marketing campaigns that build captive audiences, and there’s nothing quite as interesting as mobile marketing campaigns. For viewers stuck in traffic, a dynamically designed van becomes an interesting distraction while they wait for cars to crawl forward. In contrast to stationary billboards, your vehicle will attract attention everywhere you go. Mobile marketing campaigns work 24 hours a day and seven days a week, even when they are parked! A mobile marketing strategy guarantees that your advertising campaign is getting the most exposure available.

Since people on the road only have a few seconds to read and process your message, so the best artwork for mobile marketing campaigns are colorful and succinct. Vivid colors, engaging slogans, and captivating pictures draw viewers’ attention and optimize the effectiveness of your mobile marketing campaign. Be sure to include contact information in your design.

In order to maximize the return on your mobile campaign, work with a professional graphic artist to create a mobile marketing campaign for your van that can be viewed from all sides. Mobile marketing campaigns garner the most exposure from the back of the van where drivers may see the signage for longer periods of time while stuck at street lights or in traffic. Want to draw someone’s eye in the rear view mirror? Design the graphics for the front of your vehicle so that they can be read properly in a mirror image!

Mobile marketing companies offer a plethora of products and services from the creation of basic graphics to full vehicle wraps designed to capture the attention and deliver your message efficiently. Technological advances in printing and materials have made it possible to engineer inexpensive mobile marketing campaigns for businesses of any size. Perforated vinyl material makes it possible to create graphics that stretch across your windows without hindering your visibility. Some vehicles are used for multiple purposes and permanent graphics may not be the best solution for your mobile marketing campaign. Magnetic signs are an excellent alternative and still deliver results! In these challenging economic times, mobile marketing campaigns are an exceptional way to expand the advertising potential of your existing resources.

A mobile marketing tour creates brand name awareness and is a great way to provide one-on-one interaction with customers. mobile marketing tours provide a forum for companies to show and explain their product, and receive on ways to improve the product or service. They are several companies that focus on mobile marketing. These companies secure that the marketing tour is timely, that it is within plan and that the tour is well run and is successful for all parties involved.

A successful mobile marketing tour requires various essential components. The type and size of the promotional vehicle, in addition to any modifications that need to be done before the tour begins, like a vehicle check, symbol placement, staffing assistance and maintenance are all part of services offered by a mobile marketing company. Tents, awnings, custom inflatable?s and outside audio gear all give more to the reward of a moveable event marketing tour.

Other services usually given by a mobile promotion service provider is the design of the tour truck in addition to the management of all the resources like the path of the campaign tour, the administration and function, as well as breakdown of the data received at each location, which is vital to the measurable success of the tour. Development and coordination, in addition to accurately forecasting budget plans, lowers the stress e job at each stop along with way.

An effective mobile marketing tour will include cities where brand recognition needs work, as well as cities where the brand is highly visible. It?s very important to pick the cities that will give the biggest results for the money spent in terms of brand awareness, as well as sales. Unique sections of the country can be the focus at various times of the year, so the brand is exposed in all areas clearly. A profitable mobile marketing event is a group effort between the brand and the mobile marketing company.

Trade shows are brilliant events for exhibiting and explaining the features of the hottest products and services of any definite industry. When industry experts shape the most advantageous trade show logistics, the possibilities for first rate business and product exposure and expansion are greatly enhanced. After choosing the most suitable locations and facilities designed for mounting trade shows, expert event planners assist trained trade applicants in obtaining adequate trade show transportation for their business goods, displays along with personnel. Together with the support of these trade show specialists, even businesses just starting out using trade shows can without problems design pretty, appealing and finally, highly industrious and profitable showings.

Employing the help of careful and responsible trade show trucking companies are of the highest importance to the achievement of every trade show. For, each time products and sustaining display props and supplies require to be shipped, there is always a likelihood that something can be lost or damaged in moving. While all legal trucking companies offering trade show transportation are in posession of injury and liability insurance to guard all items they transport, the central goal, as far as the trade show management and exhibitors are concerned, is to transport business products and displays as securely, efficiently, along with reasonably as possible. Reliable, safe trade show display shipping becomes essential to the event`s overall success when inclusive business exhibitions must be moved to several cities and showing locations within a relatively short period of time. Since there is regularly no time for repairing or replacing trade show exhibits or stock, practiced and careful trade show trucking is extremely necessary for involved companies to experience worthwhile, money making showings.

Without a doubt, management along with organizers have complete understanding of trade show logistics, including the finest locations for particular industries to exhibit during every season of the year. For example, if your company mass produces beach umbrellas and pool side furnishings, you can easily exhibit for profit year round in Florida and Southern California. On the other hand, progressing northward along the eastern shore of the US, it is good sales strategy and smart trade show logistics to plan product exhibitions well ahead of the late spring and early summer months. Because trade show transportation is available throughout the year, shipping is in no way a setback. In addition, trade show trucking companies are accustomed to moving all descriptions and sizes of tradeshow shipping containers and exhibition displays in all kinds of climate. If, however, your project produces skiing and winter exercise paraphernalia, you`ll want to show your merchandise at trade shows for the period of the summer months throughout the countryside so that residents of the northern US can make arrangements for the winter sports season by paying for pre season, while Floridians can plan their winter skiing excursions.

Of special awareness to the public and at amplified confrontation to trade show management and planners are trade show exhibitions which incorporate products from various industries. Although these shows are not as general as single industry exhibitions, they regularly transpire seasonally, particularly throughout holiday seasons. Regularly centered around a particular premise, they may display theme related products, merchandise and services from many varied industries and product lines. Yet, with the current size, dependability and professionalism of the trade show transport industry in the US and other countries, any and all product and exhibition transporting vital conditions can be satisfied. With the careful synchronization of trade show logistics experts and highly knowledgeable trade show trucking enterprises, exhibiting businesses can be guaranteed of punctual, secure and expert deliveries of even the most fragile, heavy or demanding to carry products. Without question, such superb and effective moving services will seriously enhance your company`s trade show exhibition productivity and success.

Trade shows are not just a great way of developing brand recognition, but they are also a premier method of promoting both new and existing services or products to target customers.  Attending trade shows is also an excellent way to get informed about current trends in a given industry, as well as develop industry contacts and learn about what competitors are doing.  When considering the many benefits and opportunities that can be gained by participating in trade shows, it is obvious why businesses should spend a good deal of effort planning every detail of their involvement in any given trade show.  One factor that often gets overlooked when coordinating participation in trade shows is the planning of trade show shipping, which more often than not is the most important aspect of creating a successful trade show appearance.

As consumers have become more challenging to impress over the years, trade show exhibits have evolved to become increasingly sophisticated, with numerous eye-dazzling visual features and interactive technology built to engage consumers in a manner not possible before.  As trade show exhibits have grown in size and complexity, a greater importance has been placed on attaining safe and reliable trade show shipping services from experienced trade show transportation companies.  After all, pouring money into elaborate trade show displays is a waste of time unless one has the resources to transport the displays effectively.

While trade show shipping is often overlooked as a critical component of successful trade shows, it constitutes an essential element of any trade show marketing strategy, and is best handled by experienced transportation providers who can provide not just the physical vehicles required to move elaborate exhibits, but is also well informed of the shipping logistics needed for reliable and cost efficient trade show shipping.